Buckmore Park Scout Campsite is pleased to announce that it is open for Scout Leader Family Camping until 31st December 2020. This offer is not open to the general public.
To ensure everyone on site is kept safe, we are restricting the numbers of campers on site to just 3 campervan / caravan pitches (which will need to have their own toilet facilities) and 4 family bubble camping pitches (each with access to their own locked toilet). We will not be providing access to showers onsite nor providing organised activities. What we are providing is the opportunity to camp and access to our 145 acres of woodland. If you want to find out more about the campsite go to https://www.buckmorepark.org.uk
Our approach to this camping is focussed on providing an opportunity for scouting families to having access to a cheap break and we are therefore only charging £3 per person per night and there is currently no minimum or maximum length of stay. Campers may bring well behaved dogs on leads but please keep them away from other groups on site.
During family camping Buckmore Park Scout Campsite is essentially operating as a Public campsite and the campsite’s normal terms and conditions do not apply. The terms and conditions for Scout Leader Family Camping are given in full below. It is essential that visitors comply with all the Terms and Conditions and particular attention is drawn to the section on group sizes and social distancing in line with current government guidelines. These will be updated if necessary during this camping season.
2. Our approach to toilets
To ensure campers have the opportunity to manage their own hygiene during this Covid 19 pandemic, campers will be asked to clean their own toilets on arrival, keep clean and clean on departure. Campers will be provided with a key to their own toilet and requested to keep it locked when not in use. Buckmore Park Scout Campsite will provide cleaning materials but campers should bring their own Personal Protective Equipment including gloves.
3. Booking process.
Bookings will need to be made at least 2 days in advance. We do not ask for a deposit and we ask for full payment after your stay. Our booking process is set out in full below. Please follow the step by step instructions.
If you have any questions please email firstname.lastname@example.org
Family Camping at Buckmore Park Scout Campsite Leader Camping 2020 Booking Process
All bookings need to be made online.
Our booking process is as follows:
Step 1 – go to our online scout manager booking system at:
Step 2 – click on the green “book online today” button
Step 3 – if you already have an online scout manager account login or in if you are a new user create an account and login.
Step 4 – Not essential but if you wish you can check availability using the “Scout Leader Family Bookings” organisation
Step 5 – click the blue “add booking” button
Step 6 – enter your family name, start and end dates. You MUST select “Scout Leader Family Bookings” as the organisation then click the blue “add booking button.
Step 7 – Enter the number of adults and children (referring to the limitations of group sizes in our terms and conditions below).
Step 8 – Under the bookable items select one of the available items (from our range of campsites or for a day or evening booking). If any of these are not available they will be greyed out.
Step 9 – once you have selected your campsite you need to select your arrival and departure dates and times and number of people.
Step 10 – you will then be prompted to answer a few questions. These must all be answered.
Step 11 – finally scroll back to the top of the page and click submit booking.
Step 12 – you will now be asked to accept our terms and conditions – please read carefully before accepting
Step 13 – sit back and relax – we will be in touch to confirm your booking.
Step 14 – enjoy your visit to Buckmore Park Scout Campsite.
SCOUT LEADER FAMILY CAMPING AT BUCKMORE PARK SCOUT CAMPSITE
TERMS AND CONDITIONS
- Due to our very limited availability bookings will only be accepted from ‘family bubbles’ which must include a Scout or Guide uniformed leader.
- For the duration of this offer, we are in effect a public site, so normal youth group safeguarding does not apply and families are entirely responsible for the safety of their children at all times.
- ‘Family bubbles’ are defined to be bubbles/households, within the Coronavirus regulations, please check the current government guidance before booking, which as of 20th July is; To avoid risks of transmission and stay as safe as possible, you should always maintain social distancing with people you do not live with – indoors and outdoors, including in the settings below. You should only have close social contact with others in your household and support bubble. You should:
- only socialise outdoors in a group of up to six people from different households, or in larger groups if everyone is exclusively from one or two households
- only visit businesses and venues in groups of up to two households (anyone in your support bubble counts as one household) or with a group of six people from different households if outdoors
- limit your interaction with anyone outside the group you are attending these places with even if you see other people you know, for example, in a restaurant, community centre or place of worship
- limit the number of people you see socially, especially over short periods of time, to keep you and them safe, and save lives – the more people you have interactions with, the more chances we give the virus to spread
- only stay overnight away from your home in groups of up to two households (anyone in your support bubble counts as one household)
- when asked, provide your contact details to a business so that you can be contacted as needed by the NHS Test and Trace programme
- As stated, we will require details of guests to comply with NHS Test & Trace
- All ‘bubbles’ (except campervans etc) will have their own toilet block allocated (with one or more toilets and basin but no showers), you must ensure everyone in your bubble uses the allocated block (they are signed).
- Social distancing must be maintained on site at all times, any guests who do not comply will be given the friendliest of advice, however we will ask guests to leave the site if necessary, safety must be paramount
- We are a family, youth focused site, we expect all guests to behave accordingly. Whilst alcohol is permitted on your own site, please drink responsibly.
- We have an absolute quiet time of 2300 (1100 pm), please observe this
- If any guest develops symptoms of Coronavirus, you must notify a member of staff or by emailing email@example.com, and your group will have to leave the site as soon as is reasonably practicable.
- Visitors may be asked to keep away from certain areas at certain times. Please comply with instructions from Buckmore Park Scout Campsite Crew.
- Campers rubbish must be burnt or taken home.
- There will be a £20 charge for lost keys.
- Campers must read the Buckmore Park Scout Campsite General Risk Assessment and Covid 19 Risk Assessment found at https://www.buckmorepark.org.uk/buckmore-park-information/campsite-documents/
BOOKINGS, CHANGES & CANCELLATIONS
All bookings are made via our online booking systems, both for facilities and activities.
When a booking is made it is regarded as a provisional booking until the balance is paid in full via electronic transfer.
The person booking is responsible for checking all booking details as mistakes cannot always be rectified later and any required changes are subject to adequate notice and availability
We reserve the right to cancel bookings which we reasonably believe to have been made improperly and/or in breach of our policies and rules. We also reserve the right to refuse admission should there be any breach of our policies and rules.
Whilst every effort is made to honour your booking as it was at time of confirmation, Buckmore Park Scout Campsite reserves the right to make changes where necessary, including campsite allocation.
These are clearly uncertain times, so we will be as flexible as possible around refunds;
• If WE have to cancel your booking due to local lockdowns being imposed which result in the site being closed, we will refund 90% of any monies paid, whether they are deposit or full balance, we hope you will understand the 10% will help cover our administrative costs, (we are a charity currently under huge financial pressure)
• If YOU have to cancel your booking for any reason, we will consider refunds on a case by case basis depending on the circumstances, but the default position will be that we will refund two thirds of any monies you have paid
Use of the campsite is subject to your agreement to follow the “site rules” which includes taking all reasonable steps to minimise disturbance to other guests.
It is the responsibility of the person booking to ensure that all members of their group have been informed and understand the site rules.
All groups visiting Buckmore Park Scout Campsite agree to follow all relevant statutes, safety announcements and venue regulations whilst on site.
Breach of any of these conditions or any unacceptable behaviour likely to cause damage, nuisance, injury or bring The Scout Association into disrepute will result in your group being asked to leave the site.
All bookings are subject to alteration due to weather and/or operational factors. If such situations arise, we will inform you as soon as is reasonably practicable.
PROPERTY We do not accept responsibility for the property of those on site, this includes vehicles brought onto site and in the parking areas, it is possible for small branches and debris to fall from trees!
FORCE MAJEURE Buckmore Park Scout Campsite shall not be liable for any delay in performing or failure to perform any obligation or alterations and cancellations due to any cause beyond our reasonable control including strikes, lock outs, labour disputes, acts of God, war, riot, civil commotion, terrorism, malicious damage, threats to safety, compliance with any law or governmental order, rule, regulation, or direction, accident, environmental contamination, pandemic, outbreak of disease, breakdown of plant or machinery, fire, flood, storm, difficulty or increased expense in obtaining staff, materials, goods or raw materials in connection with the performance of this agreement.
INSURANCE & LIABILITY Buckmore Park Scout Campsite has legal liability insurance to cover its potential liabilities to visitors to its premises.
Users of Buckmore Park Scout Campsite should consider whether they wish to obtain other insurances, such as cancellation or personal accident insurance.
COMPLAINTS Where you have a complaint about a service or facility provided by Buckmore Park Scout Campsite please contact us in the first instance to discuss your concerns, we can also advise on options for escalation in the event of us not being able to resolve the issue.
Buckmore Park Scout Campsite (BPSC) covers some 142 acres. Due to the size and nature of woodland the new management cannot ensure the entire site is safe. Leaders of Groups using the site are responsible for their members.
ACCIDENTS AND FIRST AID
Details of ALL accidents involving injury to persons or damage to property should be reported to a member of the Buckmore Park Management Team as soon as is reasonably practical. Campers must ensure they make their own arrangements for First Aid and knowledge of local Hospitals as there are no facilities on site. To minimize the risks of accidents everyone is expected to maintain a good standard of safety at all times.
Drones must not be used at Buckmore Park as it is within 1km of Rochester Airport.
No trees are to be felled without permission. The use of chainsaws is strictly prohibited without the correct licenses required AND written permission directly from Buckmore Park Operations Committee. Any permission given is day, time and task specific and must be granted for each task. This is to maintain the safety of all users of BPSC and to protect our ancient woodland. Any person(s) found to breach this rule, due to incorrect day, time or who do not have permission or correct license will be asked to leave BPSC and the matter will be passed to the Operations Committee for action.
Please keep fires to the established areas around the outside of campsites, some of which do have solid fire bases adjacent to them; do not light fires on the grassed areas or in the middle of campsites. Any booking which causes damage to campsites will be charged a fee.
All fires are to be fully extinguished and left tidy before leaving the site.
Fallen Firewood can be found in abundance around the site. Some Felled trees might be available for use. You will be told of any such Firewood upon arrival. Under NO circumstances may trees be felled.
A ‘noise curfew’ is in place between 2300 and 0730. Please respect your camping neighbours
No Pits may be dug at BPSC
PUBLIC RIGHTS OF WAY (PROW)
BPSC has two PROW’s one a bridal way and the other a public footpath. Footpaths are not near camp sites and should not impact on the safety of your group.
All rubbish must be burnt or removed from site. Any rubbish left will be cleared and a fee of up to £75 will be charged.
SECURITY AND VALUABLES
Please do not leave your campsite or valuables unattended. It is not possible to secure 142 acres and management takes no responsibility for any property lost, damaged or stolen whilst in The Park.
Vehicles are not allowed on camping areas. We do allow vehicles on site adjacent to camping areas to unload bulky camping equipment. Any vehicles taken on site are done so at the owner’s personal risk. The site speed limit is 5 miles per hour. Please ensure all adults in your group are aware of this.
A water tap is located on the building between the toilets and the office. As running water is metered, it is requested that campers ensure that all taps are properly turned off after use. Please remember all surfaces, including the tap could be infected with Covid 19 and appropriate precautions taken.
Buckmore Park is a large, natural, beautiful woodland of mainly deciduous trees, the majority of which are Sweet Chestnuts. Amongst them there are some very large and not so large standard trees such as Oaks, Hornbeams, Ash and Yew trees and many others.
Due to the diversity of the nature found in our woodland, campers should make their family members aware of the dangers of touching or ingesting of plants or fungi on the site.
Failure to comply with the above rules may result in your group being asked to leave the campsite with immediate effect whatever the time of day. We may ask the local police to support us in this action.